How to keep your kitchen extraction system compliant and covered by insurance
If you run a commercial kitchen, your kitchen extraction system is one of the most important parts of your business’s safety and compliance plan. Regular maintenance and cleaning aren’t just about hygiene, they are essential for reducing fire risks, staying compliant with the Building Act 2004, and keeping your insurance valid.
Unfortunately, many businesses don’t realise how quickly things can go wrong if their system isn’t maintained correctly. Here’s how to keep your SS9 system clean, compliant, and fully covered by insurance.
1. Understand what SS9 means
SS9 refers to mechanical ventilation systems, including your kitchen extraction system. This system removes smoke, steam, grease, and heat, helping to keep your kitchen safe and comfortable. It’s also a specified system that must be inspected and certified annually to meet compliance requirements.
If your SS9 system isn’t cleaned and checked regularly, you risk grease buildup, which can lead to serious fire hazards and compliance problems.
2. The role of BWOF and 12A certificates
Every year, most commercial kitchens in New Zealand are required to renew their Building Warrant of Fitness (BWOF). To do this, you must submit a Form 12A for each specified system, including SS9.
Your Form 12A is completed by an Independent Qualified Person (IQP) and proves that your system has been properly cleaned and inspected. Without it, your BWOF cannot be renewed, leaving you non-compliant and exposed to potential fines of up to $20,000.
National Hood works closely with IQPs to ensure you have the right documentation ready on time, making compliance simple and stress-free.
3. Why insurance companies care
Insurance companies need to know that you are actively reducing risks in your business. If your kitchen extraction system hasn’t been cleaned properly or documented, you could face:
- Denied insurance claims if a fire is linked to grease buildup.
- Increased premiums due to higher perceived risk.
- Complete loss of coverage if ongoing non-compliance is found.
Regular professional cleaning and proper records protect you financially and show your insurer that you are meeting your responsibilities.
4. How National Hood helps keep you compliant
At National Hood, we go above and beyond to ensure your SS9 system is clean, safe, and fully documented. Our services include:
- Full range hood to fan deep cleaning using power brush technology.
- Installing access hatches where needed to reach every part of your ductwork.
- Providing before-and-after photos for council and insurance records.
- Providing a 12A for BWOF submission.
We also provide quotes within 24 hours and complete cleans within 5 working days, so you never have to worry about delays.
Stay Ahead of Compliance
By scheduling regular cleans and keeping your documentation up-to-date, you protect your business from fires, fines, and insurance issues. With National Hood, staying compliant has never been easier.
Protect your kitchen and your business. Request a free quote and stay on top of your compliance and insurance requirements.